DATA POLICY NOTICE

DATA PRIVACY NOTICE - MARCH 2024

INTRODUCTION

At SO Sound Choir, we’re committed to protecting and respecting your privacy.

This Policy explains when and why we collect personal information about people who visit our website, how we use it, the conditions under which we may disclose it to others and how we keep it secure.

We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this Policy.

Any questions regarding this Policy and our privacy practices should be sent by email to sosoundchoir@gmail.com or by using the contact form available in the main menu of the website.

THE INFORMATION WE PROCESS

SO Sound Choir complies with its obligations under the relevant legislation. There are two ways in which we collect information about you when you interact with our website; the first is when you use the contact form.This requires just your name and email address and will result in us sending you an email in order to give you more information about SO Sound choir or answering your query.

The second way is when you register to become a member of SO Sound Choir. This requires more details such as your name and address and information about your next of kin and an emergency contact. We use this information to set up your member login and all of your information is kept in a secure electronic folder and only viewed by the choir leader. The information is held as long as you are registered as a fully paid member of SO Sound Choir.

Once your membership has lapsed or you decide to leave SO Sound Choir, this information will be deleted and destroyed.

We will not sell or rent your information to any third parties and we will not share your information to third parties for marketing purposes.

SYSTEMS WE USE

Google Drive (Sheets/Docs/Forms). Here we store our admin documents such as register, admin documents etc.
iCloud Drive. Again, we use this for various admin forms/tasks
WIX. They provide a safe and secure website. All access is password protected and not available to the general public.

YOUR RIGHTS

We want to make sure you are aware of your rights in relation to the personal information we process about you. We have described those rights and the circumstances in which they apply below.

If you wish to exercise any of these rights, if you have any queries about how we use your personal information that are not answered here, or if you wish to complain, please contact us by email to sosoundchoir@gmail.com or by using the contact form available in the main menu of the website.

The GDPR provides you with many rights. Please check them at https://ico.org.uk

ACCESS TO YOUR PERSONAL INFORMATION

You have a right to get access to the personal information we hold about you. If you would like a copy of the personal information we hold, please contact us by email to sosoundchoir@gmail.com or by using the contact form available in the main menu of the website.

REQUEST TO DELETE YOUR INFORMATION

Also referred to as the right to be forgotten, you may request that we delete your personal information from our systems. Please contact us by email to sosoundchoir@gmail.com or by using the contact form available in the main menu of the website to do this.

Cookies are small pieces of data, stored in text files, that are stored on your computer or other device when websites are loaded in a browser. They are widely used to “remember” you and your preferences, either for a single visit (through a “session cookie”) or for multiple repeat visits (using a “persistent cookie”). They ensure a consistent and efficient experience for visitors, and perform essential functions such as allowing users to register and remain logged in. Cookies may be set by the site that you are visiting (known as “first party cookies”), or by third parties, such as those who serve content or provide advertising or analytics services on the website (“third party cookies”).

Both websites and HTML emails may also contain other tracking technologies such as “web beacons” or “pixels.” These are typically small transparent images that provide us with statistics, for similar purposes as cookies. They are often used in conjunction with cookies, though they are not stored on your computer in the same way. As a result, if you disable cookies, web beacons may still load, but their functionality will be restricted.

HOW WE USE COOKIES

We don’t use cookies for any specific purposes at SO Sound Choir, but some cookies do carry out functions such as ‘remembering’ you from the last time you visited.

CONTROLLING COOKIES

Visitors may wish to restrict the use of cookies or completely prevent them from being set. Most browsers provide ways to control cookie behaviour such as the length of time they are stored – either through built-in functionality or by utilising third party plugins. If you disable cookies, please be aware that some of the features of our website may not function correctly.

SO Sound is committed to protecting your privacy and ensuring that your personal data is processed lawfully, fairly and transparently. We are registered with the Information Commissioners Office. If you wish to make a complaint about how we have handled your personal data, you can contact the regulator at www.ico.org.uk/make-a-complaint"

We may need to change this privacy notice from time to time and without due notice, so please make sure you check back occasionally.